Our By-Laws may be viewed here By-Laws, Revised April 2019 or below:
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West Springfield High School Athletic Booster Club
6100 Rolling Road
Springfield, VA 22152
Article I Name
Article II Purpose
Section 2: The purposes of the Spartan Booster Club are achieved through committees, projects, special programs and events and that are governed and qualified by the basic policies set forth in these by-laws.
Section 3: The Spartan Booster Club is organized exclusively as a Non-Profit organization for the educational purposes under Section 501(c) (3) of the Internal Revenue Code.
Article III Membership
Article IV Governance
Section 1: The affairs of the Spartan Booster Club will be managed by the Board of Directors, consisting of the elected officers and the chairperson of each standing committee.
Section 2: The officers shall be elected annually at the April meeting. The term for each Officer shall be a one-year period commencing at the May/June meeting prior to the next school year. No individual may be elected to the same position for more than four (4) consecutive one-year terms.
Section 3: The Board of Directors shall be responsible for the general supervision of the affairs of the organization and shall:
Section 4: The Director of Student Activities of West Springfield High School shall serve as ex officio member of the Board of Directors but will be a non-voting member.
Section 5: The Board of Directors shall hold at least six periodic meetings between August and June of each school year.
Section 6: A quorum of one third of the Board members is required to conduct business of the Club (exclusive of the West Springfield High School Director of Student Activities).
Section 7: The officers of the Spartan Booster Club shall be President, Vice President, Recording Secretary, and Treasurer.
Section 8: If the President is unable to attend a meeting the succession for chairing the meeting will be in the order of Vice President, Recording Secretary, and Treasurer.
Article V Officers
He/she shall perform duties as customarily pertain to the office of President, or he/she may be directed to perform by the Board, including the appointment of committee chairpersons and committee members. The President will be the primary point of contact for providing the Director of Student Activities with communications concerning Booster updates and will ensure meetings are scheduled on the school master activities calendar.
In June, the Treasurer shall deliver to the Board all records of accounts for turnover. An independent review of the books will be conducted in order to ensure readiness for annual tax filing requirement. As a 501(c)(3) with a Fiscal Year that ends on 30 June the annual filing date is November 15th.
Article VI Nominations/Elections
Article VII Standing Committees
Section 3: Spirit Wear Committee/Chair
Article VIII General Provisions